Returning for a second year as the event planner for this event, Just Flow provided comprehensive event planning services, including managing a volunteer committee and acclimating new leadership to this successful and popular event. After identifying this year’s theme of Senior Prom, we led the charge by developing the theme, designing the set and atmosphere, organizing and leading committee meetings and activities, arranging and confirming event details, and managing vendor needs and expectations.
On the day of the event, our role was focused on the overall event production, including managing vendor and venue personnel, directing volunteers, serving as liaison for special guests and presenters, and insuring smooth transitions and tempo during the program. Throughout the process, Just Flow was dedicated to providing thoughtful and professional project oversight while respecting the time, talent and resources volunteered by the committee members.
Based on client direction, several components from previous years were eliminated, providing additional opportunities to provide leadership and direction for the outcome. Even with this reduction of fundraising sources for the event, Just Flow supported the new event direction with a close eye on budget line items and an intense focus on attendee satisfaction. The resulting outcome included maintaining the overall financial success enjoyed from previous years. In addition, the event received an overwhelming endorsement from the community of current supporters as well as the new potential donors who attended the event.